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The difference between a quotation and an invoice is that a quotation is a price proposal before the provision of services, while an invoice is a request for payment after the provision of services. A quotation does not create a legal obligation to pay, whereas an invoice does. In the hospitality and events industry, you first send a quotation for your catering or event, and only after it has been carried out do you send the invoice. A quotation is your price proposal to a customer before you provide services. It shows what you can offer and what it will cost. An invoice, on the other hand, is only sent after you have catered the event or provided the service.

A quote is a legally binding commitment with fixed prices and conditions, while a quotation gives a non-binding indication of possible costs. For hospitality and event entrepreneurs, this difference is important because it determines whether your client can hold you to your word. A quotation commits you to delivery at the price quoted, a quotation does not. A quotation is a legally binding commitment in which you, as a catering company or event organizer, promise to provide certain services at a set price. Once your client agrees, it creates an agreement to which both parties […]

A quotation becomes a valid contract when both parties accept the terms and conditions and there is mutual agreement. In the hospitality and events industry, this usually takes the form of written confirmation, a signature or the payment of a deposit. Without clear acceptance, a quotation remains a non-binding proposal. A quotation becomes a valid contract when the customer unambiguously accepts it. This can be done in various ways: by signing, by written confirmation by email, or by paying a deposit. In the catering and events industry, it is important that you, as an entrepreneur, clearly communicate how acceptance […]

A fixed-price quote is not always a fixed price. Whether a quote is binding depends on how you draw it up and what conditions you include. In the hospitality and events industry, you can opt for fixed prices, variable prices or a combination of both. Transparent communication about price agreements prevents misunderstandings and helps protect your customer relationships. A fixed price in a quote means that you agree on a fixed amount for your services, regardless of any cost increases. This gives customers certainty about their budget and prevents discussions afterwards. In practice, you often work with a mix of fixed and […]

A non-binding quote is a price quotation that you, as an entrepreneur, can adjust or withdraw without legal consequences. For hospitality and event companies, this offers flexibility in changing circumstances such as seasonal prices, uncertain supplier costs or complex events where details may still change. It gives an indication of costs, but does not bind you definitively to the terms and conditions. A non-binding quotation gives you, as a hospitality entrepreneur, the freedom to adjust your price quotation without legal consequences. Unlike a binding quotation, you can withdraw the price, conditions or even the entire quotation if circumstances change. From a legal point of view, there is no […]

In the Netherlands, there are specific legal requirements for quotations that every hospitality and events entrepreneur must be aware of. A quotation must contain mandatory company details, state a period of validity and show correct VAT information. These rules protect both you as an entrepreneur and your customers, and provide clarity about rights and obligations. As a hospitality or events entrepreneur, your quotation must comply with various legal provisions. Dutch law sets clear requirements for what must be included in a quotation and how it must be drawn up. The most important legal frameworks originate from the Civil Code and the General Terms and Conditions Act. These rules ensure that your customers […]