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Preparing a quote for large events requires a different approach than smaller assignments. You have to take into account complex logistics, economies of scale, extensive staff planning and more detailed cost calculations. Professional catering quotes for large events include not only menu composition, but also timetables, equipment lists and comprehensive terms and conditions. The secret lies in systematically gathering all the necessary information and correctly calculating all cost items. Large events present unique challenges that you don’t encounter with smaller assignments. The complexity increases exponentially as the number of guests grows. With a small dinner for 20 people, you can still improvise, […]

A quotation deviation in the hospitality and events industry is the difference between the original quotation and the final price. Small deviations of 5-10% are often acceptable, but larger differences require transparent communication and prior agreements with your customer. A quotation deviation is the difference between the price you originally communicated and the amount you ultimately charge. In the catering and events industry, this occurs regularly due to the dynamic nature of events. For you as a supplier, a quotation deviation means that you have to explain why the costs have changed. For customers, it can damage trust if they […]

A quotation becomes binding once the customer has accepted it and all legal conditions have been met. This means that both parties have obligations: you must deliver what you have promised and the customer must pay. For hospitality and event professionals, it is important to know when a quotation becomes legally binding and how you can protect yourself. A quotation becomes legally binding when there is a valid agreement between you and your customer. This happens as soon as three conditions are met: acceptance, specificity and a valid period of validity. Acceptance means that the customer has clearly said “yes” to your […]

You need catering software when your business grows and manual processes such as quotation management, planning and administration take too much time or cause errors. This usually happens when you have more than 10-15 events per month, when your team expands, or when you notice that your customers have to wait too long for quotations and you lose orders as a result. Catering software is a digital solution that brings all aspects of your catering business together in one system. It helps you with quotation management, menu composition, staff planning, customer management and financial administration. The software acts as a digital assistant that automates repetitive tasks. You can use it to create professional quotations […]