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A detailed quote should contain all relevant information without becoming overwhelming. The ideal quote includes contact details, event details, menu composition, prices, delivery conditions and legal information. The level of detail depends on your customer type: private individuals want an overview, companies expect specifications and large events require extensive documentation. The right balance between detail and overview determines whether your customer gains confidence in your professionalism. Too little detail raises questions about what exactly is being delivered, while too much information can scare customers away. A well-balanced catering quotation shows that you know what you are talking about without overwhelming the customer. You want […]

If you discover that a quotation is incorrect, it is important to act quickly and professionally. Errors in quotations do occur, but how you deal with them determines whether you retain your customer’s trust. You can often correct minor errors, but large price differences are more complicated, especially if the customer has already agreed to the quote. Quotation errors usually arise from a combination of time pressure and manual processes. The most common causes are calculation problems with complex catering orders involving multiple dishes and staff costs. Incorrect prices often arise because you are working with outdated price lists from suppliers. This is particularly common in the hospitality industry and […]

Catering software scales with your business thanks to flexible user limits, modular functionalities and cloud-based infrastructure that automatically grows with your order volumes and customer base. Good software adapts without you having to migrate to a new system, allowing you to focus on growing your catering business. Scalable catering software literally grows with your business without you having to switch to another system. This means you can start with basic functionalities today and expand to advanced modules such as staff planning or inventory management later on. The flexibility lies in various aspects. You can increase the number of users […]

Yes, catering software is worthwhile if you send more than 20 quotes per month or regularly encounter issues with duplicate work, forgotten tasks, or unclear margins. The software saves an average of 10-15 hours per week in administration and helps you appear more professional to customers. For smaller companies that primarily operate locally, the costs may outweigh the benefits. More and more catering companies and party professionals are switching to digital work processes because manual administration is becoming too time-consuming. You probably know the feeling: spending hours working on quotes, forgetting which ingredients you need, or your team not […]

Catering software helps with planning by centralising and automating all aspects of your catering business. From quotation management to staff planning, from menu composition to stock management, software streamlines your processes and prevents planning errors. You save time, reduce errors and gain a better overview of your entire business operations. Planning is the backbone of any successful catering business. Without proper planning, you run the risk of chaos, dissatisfied customers and lost revenue. The complexity of catering planning is enormous. You have to take into account different menus, varying numbers of guests, specific dietary requirements, staff availability, suppliers and locations. Every event has its own challenges and timing. Daily challenges […]

The best way to present quotes is by combining a professional structure with personal attention and fast response times. Ensure clear pricing, complete information and a visually appealing presentation. Timing is important: send your quotation within 24 hours of the request and follow up systematically. A good quotation stands out by demonstrating added value and telling a story about how you will help the customer. A professional quotation starts with a clear structure that immediately inspires confidence in customers. Your quotation must look neat, be complete and match your corporate style. The visual presentation plays a […]