Prepared Food Businesses

Running a prepared food business means one change ripples through everything. A late order adjustment hits your prep sheets, your stock, your staffing and your invoicing at the same time.

Catermonkey keeps that chain intact. From the moment a quote or order confirmation is created, production schedules and delivery plans build themselves around it. Menus feed directly into prep sheets and packing lists. Dietary requirements and allergens are captured at the start, not chased down later.

When something changes, and it will, quantities, timings and items update across the board. Production and fulfilment stay in step. And once the job is done, invoicing reflects exactly what went out the door.

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Success stories

Check out our inspiring stories from the Netherlands and Belgium.

All stories

At RK Catering, they love to truly make their customers happy, and we are pleased to assist them in this!

RK Catering

Catermonkey supports every aspect of catering, from food trucks to weekly menus.

Catering Content

At DIS Daily Catering, both the administrative workflow from order to invoicing and the work lists are fully digitized.

DIS Daily Catering

The finest food trucks deserve the best quotes.

Bus van Zus

With Catermonkey, you can easily integrate a request module into your website, exactly what many caterers are looking for.

Le Pain Quotidien

Without Catermonkey, calculating procurement at the beginning of the week can be a time-consuming task.

ByFrankies Catering

Even for the largest catering companies, Catermonkey is the all-in-one application.

J&K Catering

Delicious breakfasts, lunches, dinners, and buffets. De Maes catering has been providing this service in the Veenendaal area for years.

De Maes Catering Service

Catering involves considerable administration, and Catermonkey really helps with that!

Red Roses and Tortillas

Vegan buffets, side dishes, drinks—customers now easily request their favorite combo through the website. That saves a lot of hassle!

Eveline Cooks

Step-by-step guide

5
1. Create a beautiful online quote
5
2. Connect your website for dynamic quotes
5
3. Automatic lists for your food and supplies
5
4. Simple event planning
5
5. Follow up on invoicing and payment

1. Create a beautiful online quote

A professional-looking quote is a must in the catering industry. With Catermonkey, you can create an attractive, clear quote in no time that will impress your customers. By using our intuitive tools and templates, you can quickly and easily create quotes.

2. Connect your website for dynamic quotes

Want to work even more efficiently? Link Catermonkey to your website. This allows customers to partially compile their own quotes via your website. They choose menu options, indicate their preferences, and immediately receive a price estimate. This saves you a lot of time and reduces the workload for your sales department.

3. Automatic lists for your food and supplies

Once the quote has been approved, the food lists roll out automatically. Ingredients can be linked to menus, generating shopping lists automatically. This applies to both single orders and weekly planning. It ensures a seamless workflow and prevents errors.

4. Simple event planning

Effortlessly add event planning. You can assign specific tasks to team members and record all the details of the event. Our software ensures that nothing is overlooked, so that every event runs perfectly.

5. Follow up on invoicing and payment

After the quote, the invoice follows with just one click. You can easily track payments and set reminders for outstanding amounts. This ensures a streamlined financial process and helps you manage your cash flow.

More parties
less paperwork

Try it free for 14 days, no hassle, no credit card, no obligations. If you're convinced, you can cancel monthly!

Start today

All functionalities

Checkout built for catering orders and quotes

Quotation requests and direct orders land in your account automatically.

Control which products show up in each widget

One catalogue, many widgets. Pick what appears in each, for direct ordering or quote requests, and override pricing, photos, and display rules per widget.

Combine food into packages for buffets and multi-course

Pre-built buffets, multi-course menus, event packages. Customers add a complete offer to their cart in one click, instead of assembling line items.

One widget per event type, each with its own rules

Weddings, BBQ, corporate lunches, breakfast, drinks. Run a dedicated webshop widget for each, with the checkout flow that fits.

Sell exactly what your kitchen can handle

Daily stock limits per product, so your direct-order widgets never sell more than you can deliver.

Set up each widget on its own

Each widget gets its own brand, copy, deadlines, and checkout rules. Set them up separately, no shared settings to wrestle with.

A contact form that asks the right questions

Customers pick their party concept and fill in the details on your own website, so the first contact already carries everything you need for a quote.

Give visitors an instant price indication

Customers see a ballpark price on your website while they put their event together, and you finish the quote later with staffing and transport.

Turn website visitors into qualified leads

Visitors put their event together and see what it costs, so the ones who reach out are already serious, and the requests that land are worth your time.

Personal emails, without typing the same thing twice

Templates pull customer name, event date, dishes, and totals straight from the order. Recurring follow-ups fire on schedule. You add the warmth, the system handles the repetition.

Send and receive customer email right on the booking

Email a customer from inside their order and their reply lands back on that same order. The quote, the questions, the final headcount, the thank-you: one conversation your whole team can see, instead of buried in one person's inbox.

Your customer base, at your fingertips

Search, filter, and act on customer records with the powerful search and find features. See order, quotes and event history.

One customer record, all the info you need

Company details, contacts, delivery rules, payment terms, and order history in one place. It's flexible, only use what you need.

A fully fledged CRM, built for caterers

Manage every customer on a sales pipeline board. Build pipelines, add your own stages, tag and categorize leads, and move each one from first contact to a won booking.

Never miss a customer's birthday again

Turn birthdays into sales opportunities with automatic tracking.

Build the quote your customer wants to say yes to

Multi-page proposals that mix dish photos, pricing tables, event timelines, and your branding, all built right inside the order.

Lead with what closes this customer

Photos for a wedding, pricing for a corporate buyer, a timeline for a complex event. Drag the blocks where they belong.

Write the email once, send it a thousand times

Email templates pull customer name, event date, dishes, and totals straight from the order. You add the warmth, the system handles the repetition.

Send the quote, see when they open it

Branded email, live web page (not a PDF), and a notification the moment the customer reads it.

A quote your customer wants to sign

A clean, branded web page. A signature when you require one. Uploads for any supporting files. No printing, no scanning, no "which version is current?".

Stop chasing confirmations manually

Set the rules once. Quote not signed after 5 days? Reminder. Headcount missing a week before? Reminder. You stop remembering, the system never forgets.

Never start from zero, never sound generic

Order templates hold your repeating building blocks. Quote templates carry your proposal structure. Combine them to land every new booking fast.

Plan the event right inside the quote

Add the run-of-day to the quote, from setup to service to teardown, and turn it into detailed work lists for your team later.

Turn multiple orders into one kitchen schedule

The prep list gathers products across all your confirmed jobs and shows you what to make, when.

Generate shopping lists and material lists from your confirmed orders

See exactly what to buy and what equipment to pack, before the service starts.

Scaled recipes for every job, ready to print or share

Your team sees exactly what to cook, how much to prepare, and which equipment to bring.

Label every tray, box, and plate before it leaves your kitchen

Print adhesive labels straight from your preparation list, product name, allergens, customer, delivery date.

Print driver sheets and route lists in the order your team needs

Sort orders by date, customer name, or arrival sequence. Print delivery lists for drivers and loading lists for the kitchen.

See your workload from every angle

Day, month, location, vehicle, or materials: one set of jobs, every view you need.

Edit every aspect of an order in one place

Customer details, products, staff, vehicles, and planning steps, all on the same screen.

Find any order in seconds

Filter by status, date, customer type, tags, or payment method, then save your view

A starting point for every order, never a limit

Save your repeat structures as order templates and apply them in one click. Then change anything you need to, because catering is bespoke and the system knows it.

Import orders from email, PDF, or Excel. No retyping

Copy-paste a customer's email or upload their PDF order and let AI extract the details. Or map columns from Excel if you prefer spreadsheets.

Meal services: order weekly, deliver daily, invoice monthly

School meals, care home lunches, daily company catering. Your customer orders ahead for multiple days, edits within your deadlines, and gets a consolidated invoice when the period ends.

Turn your menu schedule into real orders

Preview, filter, and confirm before anything touches your calendar.

Your entire catalogue, searchable and ready

Find any product in seconds, filter by category, preparation list, or keyword.

Product editor: the complete record for everything you sell

Name, price, recipe, allergens, photos, tax, one screen for your entire catalogue.

Know what every dish really costs to make

Link every ingredient to every dish. See exact costs, prepare faster, order smarter.

Every ingredient, every supplier, every cost, in one searchable list

Stop hunting for ingredient prices in spreadsheets or old invoices.

Staff see exactly where they need to be, and when

Mobile-first portal that puts assignments in their pocket.

Organize your kitchen by task, location, or timing

Split production across prep lists so every station knows what to make

Every invoice in one place

See what's paid, what's pending, and what needs your attention.

Your invoices, automated yet flexible

Lines, tax, and numbering fill in from the order. You tweak the wording, add a personal note, and send when it's right.

Know exactly what's paid and what's overdue

Stop chasing payments in spreadsheets. Mark invoices paid, record how and when, and see overdue balances at a glance.

Send an advance invoice, settle the rest automatically

Generate a deposit invoice straight from the quote, and the system puts the remaining balance on the final invoice for you.

Invoice menu customers once, for the whole period

Bundle recurring meal deliveries into a single periodic invoice.

Set different prices for different customers

One product, many prices. Catermonkey applies the right one automatically.

Control every number that matters

Tax rates, payment methods, invoice numbering, and financial statuses: all in one place.

Connect your catering business to the tools you already use

Sync your bookkeeping, take payments, and skip re-entering the same data in two places.

Push order and customer updates to your own systems

When an order or customer changes, your own systems get the update automatically, the moment it happens.

Meal services: order weekly, deliver daily, invoice monthly

School meals, care home lunches, daily company catering. Your customer orders ahead for multiple days, edits within your deadlines, and gets a consolidated invoice when the period ends.

Turn your menu schedule into real orders

Preview, filter, and confirm before anything touches your calendar.

Organize recurring deliveries by route and customer

Assign customers to delivery routes, track suspensions, and generate route-specific meal forms

Invoice menu customers once, for the whole period

Bundle recurring meal deliveries into a single periodic invoice.

Turn multiple orders into one kitchen schedule

The prep list gathers products across all your confirmed jobs and shows you what to make, when.

Label every tray, box, and plate before it leaves your kitchen

Print adhesive labels straight from your preparation list, product name, allergens, customer, delivery date.

Print driver sheets and route lists in the order your team needs

Sort orders by date, customer name, or arrival sequence. Print delivery lists for drivers and loading lists for the kitchen.

See your workload from every angle

Day, month, location, vehicle, or materials: one set of jobs, every view you need.

Know what every dish really costs to make

Link every ingredient to every dish. See exact costs, prepare faster, order smarter.

Every ingredient, every supplier, every cost, in one searchable list

Stop hunting for ingredient prices in spreadsheets or old invoices.

Checkout built for catering orders and quotes

Quotation requests and direct orders land in your account automatically.

Control which products show up in each widget

One catalogue, many widgets. Pick what appears in each, for direct ordering or quote requests, and override pricing, photos, and display rules per widget.

Combine food into packages for buffets and multi-course

Pre-built buffets, multi-course menus, event packages. Customers add a complete offer to their cart in one click, instead of assembling line items.

One widget per event type, each with its own rules

Weddings, BBQ, corporate lunches, breakfast, drinks. Run a dedicated webshop widget for each, with the checkout flow that fits.

Sell exactly what your kitchen can handle

Daily stock limits per product, so your direct-order widgets never sell more than you can deliver.

Set up each widget on its own

Each widget gets its own brand, copy, deadlines, and checkout rules. Set them up separately, no shared settings to wrestle with.

A contact form that asks the right questions

Customers pick their party concept and fill in the details on your own website, so the first contact already carries everything you need for a quote.

Give visitors an instant price indication

Customers see a ballpark price on your website while they put their event together, and you finish the quote later with staffing and transport.

Turn website visitors into qualified leads

Visitors put their event together and see what it costs, so the ones who reach out are already serious, and the requests that land are worth your time.

Personal emails, without typing the same thing twice

Templates pull customer name, event date, dishes, and totals straight from the order. Recurring follow-ups fire on schedule. You add the warmth, the system handles the repetition.

Send and receive customer email right on the booking

Your customer base, at your fingertips

Search, filter, and act on customer records with the powerful search and find features. See order, quotes and event history.

One customer record, all the info you need

Company details, contacts, delivery rules, payment terms, and order history in one place. It's flexible, only use what you need.

A fully fledged CRM, built for caterers

Manage every customer on a sales pipeline board. Build pipelines, add your own stages, tag and categorize leads, and move each one from first contact to a won booking.

Never miss a customer's birthday again

Turn birthdays into sales opportunities with automatic tracking.

Build the quote your customer wants to say yes to

Multi-page proposals that mix dish photos, pricing tables, event timelines, and your branding, all built right inside the order.

Lead with what closes this customer

Photos for a wedding, pricing for a corporate buyer, a timeline for a complex event. Drag the blocks where they belong.

Write the email once, send it a thousand times

Email templates pull customer name, event date, dishes, and totals straight from the order. You add the warmth, the system handles the repetition.

Send the quote, see when they open it

Branded email, live web page (not a PDF), and a notification the moment the customer reads it.

A quote your customer wants to sign

A clean, branded web page. A signature when you require one. Uploads for any supporting files. No printing, no scanning, no "which version is current?".

Stop chasing confirmations manually

Set the rules once. Quote not signed after 5 days? Reminder. Headcount missing a week before? Reminder. You stop remembering, the system never forgets.

Never start from zero, never sound generic

Order templates hold your repeating building blocks. Quote templates carry your proposal structure. Combine them to land every new booking fast.

Plan the event right inside the quote

Add the run-of-day to the quote, from setup to service to teardown, and turn it into detailed work lists for your team later.

Turn multiple orders into one kitchen schedule

The prep list gathers products across all your confirmed jobs and shows you what to make, when.

Generate shopping lists and material lists from your confirmed orders

See exactly what to buy and what equipment to pack, before the service starts.

Scaled recipes for every job, ready to print or share

Your team sees exactly what to cook, how much to prepare, and which equipment to bring.

Label every tray, box, and plate before it leaves your kitchen

Print adhesive labels straight from your preparation list, product name, allergens, customer, delivery date.

Print driver sheets and route lists in the order your team needs

Sort orders by date, customer name, or arrival sequence. Print delivery lists for drivers and loading lists for the kitchen.

See your workload from every angle

Day, month, location, vehicle, or materials: one set of jobs, every view you need.

Edit every aspect of an order in one place

Customer details, products, staff, vehicles, and planning steps, all on the same screen.

Find any order in seconds

Filter by status, date, customer type, tags, or payment method, then save your view

A starting point for every order, never a limit

Save your repeat structures as order templates and apply them in one click. Then change anything you need to, because catering is bespoke and the system knows it.

Import orders from email, PDF, or Excel. No retyping

Copy-paste a customer's email or upload their PDF order and let AI extract the details. Or map columns from Excel if you prefer spreadsheets.

Meal services: order weekly, deliver daily, invoice monthly

School meals, care home lunches, daily company catering. Your customer orders ahead for multiple days, edits within your deadlines, and gets a consolidated invoice when the period ends.

Turn your menu schedule into real orders

Preview, filter, and confirm before anything touches your calendar.

Your entire catalogue, searchable and ready

Find any product in seconds, filter by category, preparation list, or keyword.

Product editor: the complete record for everything you sell

Name, price, recipe, allergens, photos, tax, one screen for your entire catalogue.

Know what every dish really costs to make

Link every ingredient to every dish. See exact costs, prepare faster, order smarter.

Every ingredient, every supplier, every cost, in one searchable list

Stop hunting for ingredient prices in spreadsheets or old invoices.

Staff see exactly where they need to be, and when

Mobile-first portal that puts assignments in their pocket.

Organize your kitchen by task, location, or timing

Split production across prep lists so every station knows what to make

Every invoice in one place

See what's paid, what's pending, and what needs your attention.

Your invoices, automated yet flexible

Lines, tax, and numbering fill in from the order. You tweak the wording, add a personal note, and send when it's right.

Know exactly what's paid and what's overdue

Stop chasing payments in spreadsheets. Mark invoices paid, record how and when, and see overdue balances at a glance.

Send an advance invoice, settle the rest automatically

Generate a deposit invoice straight from the quote, and the system puts the remaining balance on the final invoice for you.

Invoice menu customers once, for the whole period

Bundle recurring meal deliveries into a single periodic invoice.

Set different prices for different customers

One product, many prices. Catermonkey applies the right one automatically.

Control every number that matters

Tax rates, payment methods, invoice numbering, and financial statuses: all in one place.

Connect your catering business to the tools you already use

Sync your bookkeeping, take payments, and skip re-entering the same data in two places.

Push order and customer updates to your own systems

When an order or customer changes, your own systems get the update automatically, the moment it happens.

Meal services: order weekly, deliver daily, invoice monthly

School meals, care home lunches, daily company catering. Your customer orders ahead for multiple days, edits within your deadlines, and gets a consolidated invoice when the period ends.

Turn your menu schedule into real orders

Preview, filter, and confirm before anything touches your calendar.

Organize recurring deliveries by route and customer

Assign customers to delivery routes, track suspensions, and generate route-specific meal forms

Invoice menu customers once, for the whole period

Bundle recurring meal deliveries into a single periodic invoice.

Turn multiple orders into one kitchen schedule

The prep list gathers products across all your confirmed jobs and shows you what to make, when.

Label every tray, box, and plate before it leaves your kitchen

Print adhesive labels straight from your preparation list, product name, allergens, customer, delivery date.

Print driver sheets and route lists in the order your team needs

Sort orders by date, customer name, or arrival sequence. Print delivery lists for drivers and loading lists for the kitchen.

See your workload from every angle

Day, month, location, vehicle, or materials: one set of jobs, every view you need.

Know what every dish really costs to make

Link every ingredient to every dish. See exact costs, prepare faster, order smarter.

Every ingredient, every supplier, every cost, in one searchable list

Stop hunting for ingredient prices in spreadsheets or old invoices.

Do you recognize this?

Building quotes eats up hours you don't have

Put together a polished quote in minutes with smart templates, in full colour and your own branding.

You sometimes over-order

Enter your recipe once and Catermonkey's purchasing calculator works out exactly what to order and where, for one event or a whole week.

Your margins could be healthier

Cutting, pasting, retyping, planning, calculating and the odd over-order all add up. The right catering software takes those costs off your plate.

Your inbox is overflowing and you're always playing catch-up

Catermonkey's digital workflow keeps everything in one clear system, so you reply faster and nothing slips through the cracks.

And replying fast shows up directly in your sales figures.

You're running after your own business instead of the other way round

Make tasks visible and shareable across your whole team, so people stop having to ask you for everything.

You've got no visibility on your food margin

Catermonkey shows your margin per ingredient, dish, buffet, package and event, in real time.

You keep losing jobs to a faster quote

Chances are another caterer got there first and won the client's trust before you did. Digitise your quotes and respond within the hour instead of days.

You only find out too late that the client's budget was miles off

A price indicator on your website gives visitors a rough estimate based on their own requirements, upfront.

So you're not spending hours on a quote that was never going to land.

You're buried in admin

Digitising your process means less copy-pasting, tasks anyone on the team can pick up, and a clear overview for everyone.

You don't quite dare take a holiday

With catering software, your team knows exactly what to do while you're away, and you can still log in from anywhere if you really need to.

You're printing everything and running computers all over the place

Working without a digital workflow costs paper, hardware and time. Cut all three, while everyone gets a clearer overview.

Clients sometimes wait too long for a quote

And that's often exactly how you lose the job. A shame, especially now there's an affordable alternative built by people from the industry.

You're the only one who knows how everything works

That's a stressful place to be. Digitising changes that, and it also makes your business worth more to a future buyer.